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Event Planning Tips

4 Crutical Must-Dos for Event Planners

Seasoned Event Planner or 1st Gig? Check out these Timeless Tips

Putting together an event, no matter the scale, can be a stressful undertaking. The success of an event is largely dependent on the event planner, so we have put together a short list of some of our best event planning tips for how to make your next event picture perfect.

1. Start Early

It’s important to get a jumpstart on the planning phase to ensure that all factors, including venue, promotion and vendor booking can all come together in time for the big day. For large events, we suggest starting planning 6 months before the day of. For smaller events, planning should begin approximately 1 month before the scheduled date of the event.

2. Delegate Like the Boss You Are

In the world of event planning, it truly does take an army to craft a successful, exciting event that will leave both your client and guests satisfied. Assign members of your team specific tasks to undertake. Not only will this take some of the workload off of yourself as a planner, it will also ensure that your team members will be aware of even the smallest change in detail in their task. It’s important to have a resource for all members of your team to refer back to when nailing down details for the event. A shared doc is an easy way to keep all members appraised of the status of an event.

3. Photograph Everything

There is nothing more essential to showcasing the success of an event to current and future clients other than having quality photographs of the event. These images should include the venue itself, details of the branding collateral created for the event, and of course, plenty of photos of guests enjoying themselves! Gather and download your favorite images right away using your unique event phone number created through Text Event Pics. Don’t have the budget to hire a professional photographer to capture all the best moments of the day? Check out some of our tips for event photography here.

4. Do Your Research

After defining what the goals of the event are, it is important to identify your target audience of attendees to achieve these goals. Once this has been established, it is key to research for any similar industry events in the area where the event is being held. Avoid planning events too closely to other similar happenings, while also avoiding planning events on holidays or during popular vacation times. It’s important to research other events that your target audience may be interested in attending that may conflict with the event, in order to ensure the best turnout possible.

Whether it’s a wedding, corporate event, or simply a family member’s birthday party that you are planning, these easy tips will help your event go off without a hitch.

Ready to share some memories today?

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